Item and group filters (beta)

Item and group filters let you control where users can log time on a per-board basis. By setting up filters, only items that match your conditions will be available for time logging. Everything else is hidden.

Why you'd use this

By default, users can log time on any item across your boards. That works fine for small teams, but as your workspace grows you may want more control. Item and group filters help you keep time logging focused on work that actually matters.

A few common scenarios:

You have a group for active work. If your board has groups like "Active projects", "Backlog", and "Archived", you probably only want time logged on active items. Set a group filter to limit logging to the "Active projects" group, and items in other groups won't appear.

You work with statuses. If your board uses a status column to track progress, you can filter by status so users can only log time on items that are actually in progress. For example, allow logging on "In progress", "In review", and "Awaiting feedback", but not on "Done", "Cancelled", or "On hold".

You track budgets per item. If your board has a numbers column where budget is logged directly, you can use it as a filter. Set the condition to greater than 0 so users can only log time on items that still have budget available. Items with no budget or a budget of zero won't appear.

How to set it up

Go to App Settings → Item and group filters.
Select a board from the dropdown.
Add one or more filter conditions for that board.
Save the configuration.
Repeat for any other boards you want to configure.

Boards without a filter configured follow the default behavior. All items are available for time logging.

How to set up item and group filters

Supported field types

You can build filters using the following ground and column types.

Filter	Conditions
Group	is
Item name	is, not is, contains, doesn't contain
Status	is, not is, contains, is empty, is not empty
Person	is empty, is not empty
Priority	is, not is, contains, is empty, is not empty
Label	is, not is, contains, is empty, is not empty
Numbers	is, is empty, is not empty, greater than, less than, greater than or equal to, less than or equal to
Text	is, not is, contains, doesn't contain, is empty, is not empty
Long text	is, not is, contains, doesn't contain, is empty, is not empty
Subitems	is empty, is not empty
Country	is, not is, contains, doesn't contain, is empty, is not empty
Accounts (CRM)	contains, doesn't contain, is empty, is not empty
Contacts (CRM)	contains, doesn't contain, is empty, is not empty
Connect boards	contains, doesn't contain, is empty, is not empty
Checkbox	is empty, is not empty
Link	is, not is, contains, doesn't contain, is empty, is not empty
Item ID	is, not is, contains, is empty, is not empty
Phone	is, not is, contains, doesn't contain, is empty, is not empty
Location	contains, is empty, is not empty
Tags	contains, is empty, is not empty
Rating	is, is not
Dropdown	is, not is, contains, doesn't contain, is empty, is not empty
Dependent on	is empty, is not empty
Color picker	is empty, is not empty
Email	is, not is, contains, doesn't contain, is empty, is not empty
AI columns	is, not is, contains, doesn't contain, is empty, is not empty

A few things to keep in mind

Filters apply per board. A board without filters configured allows time logging on all items.
Multiple conditions on the same board are combined. An item has to match all conditions to be available for time logging.

This feature is in beta

Item and group filters are new and we're still refining how they work. You might run into rough edges, and the feature may change or be removed based on what we learn.

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