Item and group filters let you control where users can log time on a per-board basis. By setting up filters, only items that match your conditions will be available for time logging. Everything else is hidden.
Why you'd use this
By default, users can log time on any item across your boards. That works fine for small teams, but as your workspace grows you may want more control. Item and group filters help you keep time logging focused on work that actually matters.
A few common scenarios:
You have a group for active work. If your board has groups like "Active projects", "Backlog", and "Archived", you probably only want time logged on active items. Set a group filter to limit logging to the "Active projects" group, and items in other groups won't appear.
You work with statuses. If your board uses a status column to track progress, you can filter by status so users can only log time on items that are actually in progress. For example, allow logging on "In progress", "In review", and "Awaiting feedback", but not on "Done", "Cancelled", or "On hold".
You track budgets per item. If your board has a numbers column where budget is logged directly, you can use it as a filter. Set the condition to greater than 0 so users can only log time on items that still have budget available. Items with no budget or a budget of zero won't appear.
How to set it up
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In the App settings, go to Time > Logging rules. Under Item and group policies, open Item and group filters.
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Select a board from the dropdown.
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Add one or more filter conditions for that board.
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Save the configuration.
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Repeat for any other boards you want to configure.
Boards without a filter configured follow the default behavior. All items are available for time logging.
Supported field types
You can build filters using the following group and column types.
|
Filter |
Conditions |
|---|---|
|
Group |
is |
|
Item name |
is, not is, contains, doesn't contain |
|
Status |
is, not is, contains, is empty, is not empty |
|
Person |
is empty, is not empty |
|
Priority |
is, not is, contains, is empty, is not empty |
|
Label |
is, not is, contains, is empty, is not empty |
|
Numbers |
is, is empty, is not empty, greater than, less than, greater than or equal to, less than or equal to |
|
Text |
is, not is, contains, doesn't contain, is empty, is not empty |
|
Long text |
is, not is, contains, doesn't contain, is empty, is not empty |
|
Subitems |
is empty, is not empty |
|
Country |
is, not is, contains, doesn't contain, is empty, is not empty |
|
Accounts (CRM) |
contains, doesn't contain, is empty, is not empty |
|
Contacts (CRM) |
contains, doesn't contain, is empty, is not empty |
|
Connect boards |
contains, doesn't contain, is empty, is not empty |
|
Checkbox |
is empty, is not empty |
|
Link |
is, not is, contains, doesn't contain, is empty, is not empty |
|
Item ID |
is, not is, contains, is empty, is not empty |
|
Phone |
is, not is, contains, doesn't contain, is empty, is not empty |
|
Location |
contains, is empty, is not empty |
|
Tags |
contains, is empty, is not empty |
|
Rating |
is, is not |
|
Dropdown |
is, not is, contains, doesn't contain, is empty, is not empty |
|
Dependent on |
is empty, is not empty |
|
Color picker |
is empty, is not empty |
|
|
is, not is, contains, doesn't contain, is empty, is not empty |
|
AI columns |
is, not is, contains, doesn't contain, is empty, is not empty |
A few things to keep in mind
-
Filters apply per board. A board without filters configured allows time logging on all items.
-
Multiple conditions on the same board are combined. An item has to match all conditions to be available for time logging.
Related features
-
Time entries: when people log time, the item selector only shows items that match your filters. Learn how to create time entries ➜
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Time tracking settings: item and group filters sit next to the item level and assigned subitems settings. Learn how to update the other logging rules.