Time Entry Template

Customizing your time entries can be done using the time entry template. This will allow you to decide which data you're interested in. Custom fields make it more custom and detailed, helping you store all important and specific info in one time entry. The template can be changed by monday.com admins by going to Time management in the App settings.

Changes made to the template will apply from that moment on. If, for example, a custom field has been made required, all new time entries, as well as when you edit a time entry, must contain a selected option for that custom field. Keep in mind that this can disable functionalities such as bulk actions, depending on the changes that have been made.

Fields

A time entry consists of several fields. There are build-in fields, such as a monday.com item or the date, that every time entry contains. Some of these fields are required by default, other's you can change or remove from the template. Furthermore, you can add your own custom fields with custom options.

Field name	Type	Field rules
Board	System field	Always required
Item	System field	Always required
Subitem	System field	Can be removed from template Can be set as required
Team	System field	Can be removed from template Required when set in template
Custom field	Custom field	Add up to 6 single select fields Can be set as required
Description	System field	Can be removed from template Can be set as required
Date	System field	Always required
Time	System field	Always required
Billable time	System field	Can be removed from template Only shown with a custom field option marked as billable Can be set as required

The template contains the following columns:

field name - the name of the time entry field,
required - whether the field must be filled in,
API reference - the field's label used in the API, Learn more about the API ➜
actions button (certain fields only) - actions to alter the field's configuration.

Edit the template

Make a field (not) required

Find the field you want to alter.
Under Required, click on the checkbox to toggle whether a field should be required or not.

Making the subitem field required means it must always be filled in. If an item does not have a subitem, time cannot be logged on that item.

Making the billable time field required means it must be filled in whenever it is available. If no custom field option with the billable attribute enabled is selected, the billable time field will not appear and is therefore not required.

When the team field is set up in the template, it is always required for users who are part of a team.

For users without a team, the field is not shown and no value is stored.
For users in a single team, the field is also not shown, but their team is automatically assigned in the background.
For users in multiple teams, the field is shown and they must select one team when logging time.

Edit custom fields

Custom fields require their own setup. Learn more about configuring custom fields ➜